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Facility Service Representative

Company: Insurance Administrative Solutions, LLC
Location: Largo
Posted on: September 13, 2023

Job Description:

Integrity is one of the nation's leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their health and wealth so they can be ready for the good days ahead.Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are - in person, over the phone or online. Integrity's employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit.ABOUT INSURANCE ADMINISTRATIVE SOLUTIONSInsurance Administrative Solutions (IAS) is a third-party provider of comprehensive administrative solutions for our clients in the insurance industry. We offer a business process outsourcing solution that helps insurers optimize administrative workload, bolster their industry expertise, leverage emerging technologies, and streamline operations. With strong industry knowledge, we deliver value to our customers by providing compassionate customer service, efficient processing, and quality results. Here at IAS, we embrace the fact that great things are only accomplished by working as a team. We believe that all of our employees have valuable input no matter the level. Our highly collaborative team environment offers each of our employees a place where they can excel.JOB SUMMARY: The Facility Services Representative reports to the Human Resources department providing daily organization of facility related projects and activities by acting as the liaison between property management, vendors, maintenance/engineering, security, as well as employees and management. The Facilities Services Representative is responsible for minor maintenance of Company suites. They will ensure adherence to regulations on health and safety in the workplace as well as ensuring that the facility remains in full compliance with all OSHA and HIPAA provisions.The ideal candidate will be local as this position is on-site at this time.ESSENTIAL DUTIES & RESPONSIBILITIES (Other duties may be assigned as necessary):

  • Responsible for the day-to-day facilities-related activities by coordinating repairs and third-party vendors to support all suite-related needs and activities
  • Responsible for facility safety operations to include building access keys, badge access of employees and use of visitor and temp badge logbooks
  • Respond to any facilities issues quickly and follow up to ensure the issue has been followed through to completion
  • Ensure break room areas are clean and supplies are adequately stocked
  • Monitors preventive maintenance program for Company suites
  • Assists HR in carrying out various employee Onboarding and Exit procedures (desk set-up/moves, equipment, events, etc.)
  • Acts as the company Safety Committee Team Leader in coordination with building management
  • Perform safety audits, inspections, and evaluations to identify potential hazards and implement corrective actions in accordance with regulatory requirements.
  • Preparing for Fire Marshall audit
  • Investigate incidents and accidents to identify what caused them and how they might be prevented
  • Annual assessments providing floor plans, identifying secure/high risk areas, assessing vulnerabilities from a building standpoint for unauthorized access, etc.
  • Ensures first-aid kits are serviced and in working order
  • May assist with Operational Audits, internal and external (e.g., SOC, desk compliance, etc.)
  • Monthly floor assessment/audits for Clean Desk/HIPAA policies
  • Complete required Site Plan Checklist as well as manage site photos for all locations showing all entries, servers, printers, security cameras and building schematics with floor plans
  • May support with Mail Room on distribution of deliveries to departments
  • Support office space projectsQUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. They will also be able to exhibit general maintenance and handyman skills and have an interest in the safety of the building and its occupants. This individual will have access to all aspects of the building and therefore must be trustworthy and able to pass a background check. EDUCATION and/or EXPERIENCE REQUIRED: One (1) to three (3) years' experience in facility, safety and/or health and safety programs. Knowledge of HIPAA guidelines required. Knowledge of OSHA rules and regulations, preferred.KNOWLEDGE, SKILLS, ABILITIES REQUIRED:
    • Able to balance multiple responsibilities and projects while keeping all concerned informed of issues and progress
    • Problem solves using interpersonal relations and diplomacy skills
    • Strong analytical ability, good judgment, strategic and multidimensional thinker
    • Organizational and analytical skills
    • Computer knowledge and skills
    • Acute attention to detail
    • Written and verbal communication skills
    • Accuracy and data integrity
    • Must be skilled in the use of tools of various building repair trades
    • Must be able to work a flexible scheduleBenefits:
      • Medical/Dental/Vision Benefits first of the month after hire date
      • 401(k) Company matching and contributions are immediately vested
      • 15 days PTO after 90 days
      • Referral program
      • 11 Paid Holidays
      • Employee Assistance Program
      • Tuition ReimbursementSchedule:
        • Monday to Friday
        • 37 hour work weekIntegrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you'll love, and we'll love you back. We're proud of the work we do and the culture we've built, where we celebrate your hard work and support you daily.Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind. -Integrity Marketing Group, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity Marketing Group, LLC will provide reasonable accommodations for qualified individuals with disabilities -PandoLogic. Keywords: Facility Service Associate, Location: Largo, FL - 33773

Keywords: Insurance Administrative Solutions, LLC, Largo , Facility Service Representative, Sales , Largo, Florida

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