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Contract Compliance Specialist

Company: Family Support Services
Location: Largo
Posted on: September 16, 2022

Job Description:

*Department/Program: * Contracts*FLSA Status: * Non-exempt*Job Summary: *Specialized work involved in the provision of a wide range of contract and compliance functions within the Contracts department. Assists with daily functions to include, but is not limited to: procurement, drafting and editing contract provisions, tracking contracts, compiling reports, reviewing invoices, monitoring contract compliance, and document control.*Essential Duties: ** Participate in subcontracting procurement process, including, but not limited to: procurement, preparation of original document and subsequent renewals, amendments, technical assistance, evaluation of outcomes and deliverables, scheduling, participation and coordinating operational and fiscal monitoring, and invoice approval* Manage assigned subcontracts including renewals, amendments, extensions, memorandums of understanding, business associate agreements, and property leases* Timely preparation of assigned individual rate agreements for youth placement in residential programs as necessary* Coordinate external contract monitoring from funding entities; assist the field with child placing, child care, and substance abuse licensing in accordance with agency mission, vision, policies and procedures* Document compliance and non-compliance with subcontractor performance; document, distribute, and follow up with corrective action plans to subcontractors on a timely basis* Ensure subcontract terms are in compliance with internal policies, procedures, insurance policies, current rates of reimbursement, state and federal regulations, minority business requirements, etc.* Assist with the coordination of contractor and subcontractor meetings, contract negotiation meetings, bidders conferences, and other contract and procurement related formal proceedings as needed* Coordinate with Operations and Administration for analysis of outcome data, cost studies and projections of subcontracted services outcomes, trends, and needs* Approve invoices for payment to subcontractors in conjunction with assistance from the Invoice Specialist* Design and coordinate operational and administrative monitoring of subcontractors utilizing a decision matrix to determine frequency and type of monitoring to be conducted; Gather and compare monitorings from other funding entities to eliminate duplication of efforts* Coordinate and report on implementation of corrective action plans related to contract compliance* Monitor program expenditures, comparing each to board approved budgets by contract/grant, ensuring costs are appropriate and allowable, and coordinates budget amendments as needed* Coordinate monitoring and timely preparation and submission of billings and reports to respective funding agencies, as required by contract* Ensure compliance with filing reports and documents as required by local, state, or federal agencies* Review new regulations and administrative issues related to existing contracts; determine the impact on reporting and billing processes* Track assigned contracts, subcontracts, and other required data in contract management database* Interface with Operations, Business Development, and other Support Center Leadership as needed; interface with FSS General Counsel on contract language, requirements, and compliance issues as needed; communicate with appropriate agency representatives as needed* Participate in conference calls, meetings, conferences; participate in quality improvement process; assist with annual updates of Contract and Procurement policies; provide technical assistance internally and externally as needed* Maintain all contract and licensing documentation; track all contract-related correspondence; document key contractual requirements in all areas such as fiscal, programmatic, compliance, etc.* Other Duties as assigned*Contribution and Impact: * Establish strong working relationships within the organization and with existing providers, ensure that all providers meet established contractual obligations.*Strategic Value: * Ensure that appropriate services are available to meet the needs of children within legal mandates and with agency policies and procedures._Education: _ Bachelors degree from an accredited college or university._Experience: _Four years contract management experience preferred. Equivalent program management experience in youth-related services may substitute for the contract management requirement. Experience in youth-related non-profit field preferred.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._Ability to: _* Establish and maintain liaison with other agencies* Plan, organize and coordinate work assignments* Communicate effectively with staff* Establish and maintain effective working relationships with others* Read and interpret documents such as contracts, manuals, journals, and financial reports* Write reports and correspondence* Speak effectively before small and large groups* Calculate figures, amounts, and percentages* Solve practical problems and deal with a variety of concrete variables with a minimum of direction* Interpret a variety of instructions furnished in written and oral form* Complete paperwork, computer tasks, and drive to locations within greater Pasco and Pinellas Counties* Understand terms and conditions of the departments child welfare lead agency contracts to determine compliance with administrative or programmatic requirements* Understand child welfare and related services_Knowledge of: _* General contract administration functions* Procurement methods and practices* State and federal contracting requirements* Methods of compiling, organizing and analyzing data_Skills: _* Excellent analytical and problem solving skills. Organized and detail oriented. Computer proficiency needed._Other Requirements: _* Clear a Level II background screening.* Clear a reference check (professional and personal).* Clear a local background check from the county in which you reside.* Clear a substance abuse screen.* Provide a copy of all degrees prior to your first day of employment.* Clear a Motor Vehicles Records check.* Proof of personal auto insurance coverage in the amount of $100,000/$300,000 or greater if not insurable under company's automobile policy.* Provide a copy of all certifications and degrees prior to your first day of employment.* Clear an E-Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States (for more information visit www.dhs.gov/e-verify).Job Type: Full-timeBenefits:* 401(k)* 401(k) matching* Dental insurance* Employee assistance program* Flexible spending account* Health insurance* Life insurance* Paid time off* Tuition reimbursement* Vision insuranceSchedule:* 8 hour shift* Monday to FridayAbility to commute/relocate:* Largo, FL 33771: Reliably commute or planning to relocate before starting work (Required)Education:* Bachelor's (Required)Experience:* Contract Management: 4 years (Preferred)* Youth-related non-profit: 1 year (Preferred)Work Location: One location

Keywords: Family Support Services, Largo , Contract Compliance Specialist, Other , Largo, Florida

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