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Office Specialist - Building

Company: City of Largo, FL
Location: Largo
Posted on: May 3, 2021

Job Description:

Mission: Provide Superior Services that Inspire Community Pride

Vision: To be the Community of Choice in Tampa Bay

Values: Integrity, Collaboration, Passion, Creativity

Largo's commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization.

CITY OF LARGO ... Naturally A Great Place to Work!

Closing:

05/8/2021

Salary:

$14.49 hourly rate

Job Summary:

Performs administrative duties in support of technical, professional, and management staff. Demonstrates knowledge of department's operations and functions while providing exceptional customer service to general public and employees. Although work is performed under direction of immediate supervisor, considerable leeway is given for independent judgment and initiative. Depending on departmental needs, this position may be subject to shift assignments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.

Leadership

  • Demonstrates an understanding and reflection of the City's mission, vision, and values and a commitment to achieve organizational goals aligned with the City's strategic plan

  • Champions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives

  • Articulates strategic and innovative thinking and provides clarity to deliver superior services

  • Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture

Management

  • Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities

  • Follows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidance

Technical

  • Provides Customer service support to internal and external visitors

  • Provides clerical support to the Department

  • Prepares payroll for department/division employees

  • Assists
  • Office Administrator with various projects such as preparing Personnel Action Request (PAR) forms, or purchasing

  • with miscellaneous office projects as needed throughout the office

  • Attends
  • staff meetings and takes notes

  • mandatory training regarding general staff and computer training

  • Answers incoming telephone calls and addresses questions regarding Department functions; forwards caller to appropriate contact or takes information for appropriate contact to research a response and return the call

  • Prepares reports, correspondence, and statistical tabulations

  • Enters and retrieves data from a computer; makes final checks of documents for proper coding, classification, and mathematical accuracy

  • Checks mail and distributes accordingly

Team Skills

  • Supports honest and transparent decision-making

  • Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignments

  • Openly exhibits a positive attitude, in words and action, and encourages others to do the same

Performs related work as required.

EMERGENCY RESPONSE STATUS: As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.

MINIMUM QUALIFICATIONS

Education and Experience:

  • High school diploma or General Education Diploma (GED) and two (2) years office clerical experience is required with proficiency in typing, word processing, database, spreadsheets, internet, and email depending upon the needs of the assigned department

  • Valid Driver's License

Knowledge, Skills, and Abilities:

  • Knowledge of:
  • Business English, Spelling, and Math

  • Office practices and procedures

  • Excellent verbal and written communication skills

  • Ability to:
  • enter data (quickly and accurately), access, and retrieve data from department applications and programs

  • meet and deal courteously with the general public

  • handle multiple office functions

  • understand and carry out moderately complex oral and written instructions

  • work independently and carry out assignments to completion with minimum instruction

  • maintain complex records and to make reports requiring extreme accuracy

  • maintain effective working relationships with other employees and general public

  • input, access, and retrieve data from a computer

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

Work Environment: 98% inside a climate controlled building; 2% outside which may include driving.

Physical Requirements: The essential functions of the job require: sitting approximately six (6) hours per day, standing approximately one (1) hour per day, and walking approximately one (1) hour per day. The job also requires frequent: bending/stooping, fine manipulations, and repetitive motion, with occasional: grasping, reaching, lifting/carrying objects weighing up to 15 pounds, and lifting/carrying objects weighing up to 44 pounds. On rare occasions the work requires: crawling, kneeling, pulling, and pushing.

Sensory Requirements: Hearing: Ability to understand what others are saying in normal conversation and on the telephone. Speaking: Ability to communicate orally with others and speak effectively on the telephone. Seeing: Ability to see and read computer monitor screens and read normal print.

Driving Requirements: Requires occasional driving and possession of a valid Florida Driver's License.

Technology: The work requires ability to operate telephones, smart phones, tablets, photocopiers, printers, desktop and/or laptop computers, calculators and all associated software. The work also requires proficiency with computer hardware and software programs including word, spreadsheet and/or database applications, internet applications, and database management.

IMPORTANT INFORMATION:

No - DRUG TESTING (Safety Sensitive)

No - CHILDCARE FINGERPRINTING

Yes - CREDIT CHECK

No - FDLE AND CJSTC SECURITY CLEARANCE: As mandated by the FDLE, CJSTC and the Largo Police Department, this position may be subject to additional security clearances due to access to the police department facility or police department's electronic data.

Keywords: City of Largo, FL, Largo , Office Specialist - Building, Other , Largo, Florida

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