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Records Technician

Company: City of Largo, FL
Location: Largo
Posted on: November 18, 2021

Job Description:

Mission: Provide Superior Services that Inspire Community Pride Vision: To be the Community of Choice in Tampa Bay Values: Integrity, Collaboration, Passion, Creativity Largo's commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization. CITY OF LARGO Naturally A Great Place to Work Closing: 11/13/2021 Salary: $15.52 hourly rate Job Summary: Provides advanced clerical and administrative work for assigned department requiring independent judgment and specialized knowledge. Position reports to assigned department manager or supervisor. Depending on department needs, this position may be subject to shift assignments. This position also provides: Public records support for various digital evidence requests (e.g. body worn cameras) and video editing and redaction Reviews digital evidence records and related documents for redaction and dissemination in compliance with agency policies, procedures, rules and regulations and public records law Researches and reviews digital evidence classification to ensure compliance with prescribed procedures and guidelines Works with agency departments and the State Attorney's Office regarding the viewing, reproduction, redaction, release, and the final disposition of digital evidence EMERGENCY RESPONSE STATUS: As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description. ESSENTIAL DUTIES AND RESPONSIBILITIES: All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay. Leadership Demonstrates an understanding and reflection of the City's mission, vision, and values and a commitment to achieve organizational goals aligned with the City's strategic plan Champions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives Articulates strategic and innovative thinking and provides clarity to deliver superior services Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture Management Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities Follows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidance Monitors supply inventory and enters requisitions for supplies when needed; responsible for cash drawer for receipt of monies for various services; responsible for tracking time spent, billing of time, creating accurate invoices, tracking payment, and dissemination of records Technical - Police Department Provide public records support for various digital evidence requests (e.g. body worn cameras) and video editing and redaction Review digital evidence records and related documents for redaction and dissemination in compliance with agency policies, procedures, rules and regulations and public records law Research and review digital evidence classification to ensure compliance with prescribed procedures and guidelines Work with agency departments and the State Attorney's Office regarding the viewing, reproduction, redaction, release, and the final disposition of digital evidence Extensive data entry and retrieval activities using the RMS (Records Management System) including candidate naming, assisting in special projects, entering bicycle registrations, geo-verify addresses, importing arrests, maintaining DUI packets, maintaining Purged Warrants List, maintaining Quartermaster module for officer equipment, and updating the Incident module Scans all Police Department documents to include Property and Evidence items and Police Certifications to the Employee File; prepares records and files for Microfilming or Archive Storage; organizes and maintains paperwork and ensures it is destroyed properly according to the State Schedule Receives and answers public records requests from citizens, insurance companies, law enforcement agencies, attorneys, and criminal justice personnel and manages activity log; verifies redactions, records, and correspondence for completeness and accuracy according to Public Records Law Responds to requests from State Attorney's Office for information such as witness affidavits and Office Oath forms Performs various tasks which provide for customer service at the front counter such as fingerprinting and background checks, acting as a Notary Public for citizens, answering incoming calls and addressing questions regarding department functions, forwarding callers to appropriate contacts, or taking information for appropriate contact to research a response and return the call Maintains and updates the CryWolf system for alarm activation within the City; prepares notices of false alarms and processes alarm citation payments; registers alarm users and issues permits; renews alarm permits annually Performs various tasks which provide assistance to the department/officers including accepting, logging and distributing subpoenas, accepting court orders for Seal/Expunge Records, maintaining Court Dates, maintaining Officer Invests to verify overtime, maintaining Reports Due list, maintaining Vehicle Impound Log, disposing of confiscated Driver's Licenses and License Plates, voiding handicap parking citations, and opening, sorting, and delivering mail Creates monthly Training Rosters; trains new employees through the use of SOP (Standard Operating Procedures) and training checklists Electronically submits traffic citations to the Pinellas County Clerk's office and traffic crash reports to the State of Florida MINIMUM QUALIFICATIONS Education and Experience: High school diploma or General Education Diploma (GED) is required At least two (2) years office clerical experience is required with proficiency in typing, word processing, database, spreadsheets, internet and email depending upon the needs of the assigned department Valid Florida Driver's License or ability to obtain one within 30 days of hire Knowledge, Skills, and Abilities: Knowledge of records management procedures and dissemination of public and private information legal aspects and confidentiality of records business English, Spelling, and Math state statutes, laws, and ordinances as it pertains to public records, archives, and destruction of public records methods and procedures for handling cash and maintaining records of monies received office practices and procedures, including the efficient operation of a computer and other assigned office equipment in a records environment time management, organizational, and problem solving skills principles and processes for providing customer services; includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Ability to establish and maintain effective working relationships with team members, representatives of business and governmental organizations, and the general public adapt to changing technology and work flow requirements to meet customer service demands, including volume and types of requests complete office/clerical duties accurately while meeting deadlines with many interruptions work independently and carry out assignments to completion with minimal instruction multi-task and prioritize work assignments with strong attention to detail learn the operation of computerized record keeping systems and applications, prepare reports, and perform varied clerical duties operate equipment and instruments utilized in meeting job requirements and operational responsibilities communicate clearly and concisely, both orally and in writing continue learning and staying up to date on Florida's Sunshine Law and open governmental laws through seminars, webinars, events, and reading materials WORK ENVIRONMENT & PHYSICAL REQUIREMENTS Work Environment: 100% inside a climate controlled building. Physical Requirements: The essential functions of the job require: sitting approximately six (6) hours per day, standing approximately one (1) hour per day, and walking approximately one (1) hour per day. The job also requires frequent: fine manipulations and repetitive motion, with occasional: bending/stooping and reaching. On rare occasions the work requires: climbing, grasping, kneeling, and lifting/carrying objects weighing up to 15 pounds. Sensory Requirements: Hearing: Ability to understand what others are saying in normal conversation and on the telephone. Speaking: Ability to communicate orally with others and speak effectively on the telephone. Seeing: Ability to see and read computer monitor screens and read normal and fine print. Driving Requirements: Requires occasional driving and possession of a valid Florida Driver's License. Technology: Advanced proficiency with computer hardware and software programs including word, spreadsheet and/or database applications, internet applications, and database management. IMPORTANT INFORMATION: Yes - DRUG TESTING (Safety Sensitive) No - CHILDCARE FINGERPRINTING Yes - CREDIT CHECK Yes - FDLE AND CJSTC SECURITY CLEARANCE: As mandated by the FDLE, CJSTC and the Largo Police Department, this position may be subject to additional security clearances due to access to the police department facility or police department's electronic data. Elements of Selection Process: 1. Review of applications for selection of individuals to be interviewed. 2. Schedule those applicants selected to be interviewed. 3. Selected applicants will interview with panel. 4. Conduct criminal background check and driving history record on top applicant. 5. Schedule physical for top applicant. 6. Verification of three (3) personal references. 7. Schedule applicant to report to on-boarding session held in Human Resources on the first day of work. Duration of The Process: The expected duration of the selection process for filling the position should take approximately three (3) to four (4) weeks. Agency's Policy On Reapplication: If not selected, you may reapply for this or any other position at any time posted. The City of Largo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status

Keywords: City of Largo, FL, Largo , Records Technician, Engineering , Largo, Florida

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